Monthly Travel Business Office Process

Once Budget Head has approved Expense request(s)

• Open Fund Accounting - then Batch Accounts Payable

• Will see new entries with control number starting with EX

  • Each entry with EX will be a single approved employee Mileage request

• Double click on expense to view details

• Data displayed is same as another other batch

• To view the detail document for total miles

  • Click the attachment icon at top which will be highlighted yellow

• When the screen opens after clicking, you will see two entries

  • The first will be the uploaded document that employee was required that shows trips in detail

  • The second is the processing that the advanced workflow system performed