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When you submit a request, you will be entering total miles driven for date range.

You will need to upload a detailed document that has each trip per date and miles driven for each trip

Link to Google Sheet to Track Monthly Mileage

• Make a copy stored in your google drive

• Make a new copy for each month that you are tracking and name it in way best for you

• This document will be needed later in process and downloaded as pdf

  • In Google when in doc select File then download and select pdf

• Link for Mileage Calculator

Open Powerschool Employee Access Center

On left side menu bar select Expense

• First time using you will see a page like this

Click for image

Open

 

Click Create Expense Request to start process of new Mileage Reimbursement

Click for image

Open

 

Enter information in these required fields

• In Expense Type: Select 1000-Monthly District Travel from menu

• In Description: Enter Monthly Mileage

• In Start Date: Enter first date of trips to be submitted

• In End Date: Enter last date of trips to be submitted

Depending on your screen resolution you may now need to scroll down to see Expense Details

In Expense Details you will only enter one line of details

• In Expense Date: Enter the same date as your End Date from above

• In Expense Category: Select 1000-Total Monthly Mileage from menu

• In Units: Enter the total number of miles you are requesting reimbursement

• Leave all other fields blank

To the far right click on the three horizontal dots

Click Add attachment and select your detailed document

• The detailed document is the downloaded as pdf of your Mileage Calculator for the date range submitted

• Verify the total miles on that document match total miles in the Units Field

You will now see the title of that document Under the heading of Attachments

You are now ready to submit

Note you will only be submitting one single Detail Line do not enter multiple

Click the Blue Save & Submit then Save & Submit from the menu selection

Click continue on the dialog box. Your Budget Secretary will fill those items in later

You are now finished and request is now going to proceed through approval process

You will receive automated emails

• Request submitted

• If Approver needs corrections made

• When request is approved and sent to Account Department for processing