District Monthly Travel Reimbursement Tracking

This is for any employed staff.

https://scasdonline.scasd.org/SCASDMonthlyTravel.php 

Current Mileage:

• The default tab that will open is your mileage that has not yet been reimbursed.

• There is an icon next to each record that will allow you to edit it if a change needs to be made. 

• At the top of the page, you will see generate report.

  • When you are on the "Current Mileage" tab it will create a pdf that will open in a new tab. It will contain all your records that have not yet been reimbursed.

  • You will then be asked to verify that these records have been processed correctly. 

    • You will answer "Would you like to process your current mileage?"  on the original tab where you entered your mileage. This will mark records on the printout as completed.

  •  See Generate Report for PDF Info

New Entry:

• This tab is where you will add any new mileage.

• A date, from and to location, and whether or not it is a round trip will need to be provided. The system will update the miles, trip mileage, and amount based on your inputs and current mileage rates.

• Once submit is clicked this entry will be added to your "Current Mileage" tab.

Prior Mileage:

• This tab is where all of your processed mileage will live.

• This is for your records and provides you with the ability to print reports of this mileage.

• You have the ability to search through your prior mileage by inputting a range of dates. It needs to be from most recent to oldest in mm/dd/yyyy format.

• At the top of the page, you will see generate report.

  • When you are on the "Prior Mileage" tab it will create a pdf that contains only processed mileage. You have the ability to select which records you would like to print.

  • Next to each record, there is a checkbox. If any of these are checked, it will generate a pdf with only the records that are checked. Otherwise, it will generate a pdf will all the prior mileage records.

  • In the header of the table, there is also a checkbox that will either check all or uncheck all the checkboxes for the records on that page.

  • See Generate Report for PDF Info

Edit Entry:

• This tab will pop up if an edit icon has been clicked.

• A date, from and to location, and whether or not it is a round trip will need to be provided. The system will update the miles, trip mileage, and amount based on your inputs and current mileage rates.

• Once the update is clicked this entry will be updated in your "Current Mileage" tab.

Generate Report:

• This pdf needs to open in a separate tab. If it is not opening, you will need to turn off your popup blockers.

• This report includes all the aspects of the one previously created in Filemaker.

• To get the pdf ready for print.

  • Either use your top menu bar and file save it to your desktop.

  • Or hover your mouse on the bottom of the pdf and click the rightmost icon (a computer with an arrow overtop it) which will download the pdf.

Sign Out:

• If you do not click sign out, you will be automatically signed out after 15 minutes of inactivity.

Mobile Site:

• The mobile version is more simplified.

• At the top of the screen, you will see your three most recent trips with the date and locations only.

• Below that is where you will submit a new entry.

  • You will select a date using the calendar.

  • Select a from and to location using the dropdown menus.

  • Choose whether or not it was a round trip.

  • Once you click submit, your trip is added.

  • You will not be able to generate a report on your mobile device.

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