How to use Google Takeout

Owned by Nathan Confer, created
Last updated: Apr 07, 2022 by Brian Shoemaker
3 min read

Google takeout / Google Graduate is an easy and intuitive way for students and staff to export and save or transfer their content from Google Applications. If a student is graduating or leaving the district, or an employee is leaving, this process will help ensure they have a backup of all Google files or the ability to transfer to another Google account from their SCASD account.

Google Graduate (Transfer) - Move Content

 

This option automatically migrates all of your Google content to another Google-based email address. No downloading is required.

 

YOUR DESTINATION EMAIL ADDRESS MUST EITHER BE A GMAIL ACCOUNT OR AN EMAIL ADDRESS THAT USES GOOGLE

Make sure you are in Google Chrome AND Signed In to the browser with your SCASD Account FIRST- after that is done, click here.

  2. In the Enter a destination account field enter the gmail account you are transferring your SCASD Google account to for example userid@gmail.com or other school utilizing google services such as userid@someschool.edu 

  3. A code will be sent to the email the destination account which you'll enter in the Verify your destination account

  4. After verify your destination google account you'll be prompted to select what information you want to transfer in step 3 to finish the process

Google Takeout (Backup) - Download to Folder

 

This option makes you backup contents to a folder on a local computer which can be manually uploaded to another Google email account.

FILE SIZES CAN BE QUITE LARGE. ENSURE YOUR COMPUTER OR EXTERNAL DRIVE HAS ENOUGH FREE SPACE.

 

  1. Make sure you are in Google Chrome AND Signed In to the browser with your SCASD Account FIRST- after that is done, go here

     

  2. Select the items that should be included in the archive (Google Drive, Contacts, Calendars, Mail etc.) from from the product list.

  3. Click the Next button at the bottom of the page

  4. Verify the following settings are set
    File type = .zip
    File Archive size (max) = 2 GB
    Delivery Method = Send Download Link via Email

  5. Click "Create Archive" button

  6. The next page will show you the progress of the achieve being created

  7. After the archive completes the user will receive an email with a download link.

The proceeding steps should be done on a PERSONAL device

  1. Click the Download link to download the .zip file which contains all the information chosen to archive via Google Takeout.  Once the file is downloaded the contents can be uncompressed.  The information can be used locally on a personal computer such as a Mac or Windows PC.

  2. Uploading to Personal Google Account via browser

Mail Archive: Downloaded mail will be in a .mbox file which can be imported into mail clients such as OSX Mail, Outlook or Thunderbird

Additional Information on Google Takeout

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