/
(High School) PowerSchool Truancy Report - ParentSquare Messaging Truancy Letter for First Offense

(High School) PowerSchool Truancy Report - ParentSquare Messaging Truancy Letter for First Offense

  • Ready for review

    • Generating a truancy report via PowerSchool SIS and sending first offense messages to families for truancy.

    1. Login into PowerSchool SIS with your district account

    2. Set focus to High School

    3. Go to on the side menu Data and Reporting → Reports → System Reports



       

    4. Under the Attendance Tracking and Notifications click the Truancy and Attendance Letters (View Only) only when ready to run the report.

    (Extract) This report will be run weekly by Rachelle in the lower main office after the weekly first offense letters have been sent by all secretaries. This option will timestamp the truant students.

    (View Only) Option can be used to view truant students without timestamping and finalizing.

     

    1. In the Truancy View Report you need to set

    • Extraction Type = Unexcused

    • Level Name = Unexcused

    • Trigger - 1 = unexcused first offense

    • Click Submit

      9. Next, your report will be generated for you to view the results. Click View

    1. Copy and paste all students into a Google Sheet, then save as a CSV file.

      Select all students by selecting all and copy and pasting into a Google Sheet

       

    2. After pasting into Google Sheet click - File - Download - Comma Separated Value (.csv)

    To get a report of students who have unexcused blocks for the week please run the Weekly Attendance Summary (Meeting/Daily) report. Then manually input these students into your template for the week.

     

    ParentSquare Sending Attendance Letter

    1. Login to ParentSquare by clicking Sign in with Google on the ParentSquare Login Page

    2. Once logged into ParentSquare click Add-ons from the Menu Bar

       

    3. In Add-Ons click Auto Notices then click the Attendance Letters First Offense

       

    4. Next, click Send from Template and click the Send Files to Upload button and choose the CSV file you created with the students who will receive this notice

     

    1. After uploading the CSV you will be shown all the students who will receive the notification then click the Send Notifications button

      Example: only 1 student will be notified