SCASD Monthly Travel Reimbursement (SoftDocs / Etrieve)
The SoftDocs Monthly Travel process is not yet active. In the meantime, please continue submitting Monthly Travel requests through the existing process in IT Central until further notice.
https://scasdonline.scasd.org/SCASDMonthlyTravel.php (IT Central Version)
The Monthly Travel Reimbursement form in SoftDocs (Etrieve) is used by SCASD employees to track and submit mileage for district‑related travel. Employees enter each trip taken during the month, including dates, destinations, and required details. The form remains open throughout the month so staff can add travel as it occurs, and then submit it at the end of the month for approval.
Travel Reimbursement must be submitted quarterly.
Also, has to be submitted before 12/31 each year due to mileage rate changes
Step 1 — Log In to SoftDocs (Etrieve)
Log in using your SCASD credentials. 🔐
If needed, click Forms in the left‑hand menu to view all available forms.
Step 2 — Open the Monthly Travel Reimbursement Form
From the Forms list, select Monthly Travel Reimbursement.
This will open a new reimbursement document for the current month.
Where Your Form Lives
After your first entry, the form will appear under the Draft tab on the left side of the page.
You can return to this draft any time during the month to add additional travel.
Step 3 — Enter Your Travel Information
Fill out the required fields for each trip:
Required Fields
📅 Date of Travel
📍 Travel Location
📝 (Automatic) Miles
Adding Multiple Trips
After entering one trip, click Add to create another row.
Enter as many trips as needed throughout the month.
Roundtrip Travel
For roundtrips, enter two separate rows:
One row for the TO destination
One row for the RETURN
Automatic Saving
You may exit the form at any time.
Etrieve automatically saves all travel entries you have added.
Live Document
The Monthly Travel Reimbursement form is a live document, meaning you can continue adding travel throughout the month until you are ready to submit.
Step 4 — Must be submitted before the End of the Quarter 🚀
When you are ready to submit:
Open your form from the Drafts tab.
Review your entries for accuracy.
Click Submit.
Your form will then route to your Budget Secretary or supervisor for approval.
🆘 Need Help Beyond the KB?
If you need assistance accessing or completing the Monthly Travel Reimbursement form, contact:
IT Services Help Desk
📞 814‑231‑7743
🕗 Monday–Friday, 8:00 AM–4:00 PM
🎫 Submit a ticket via the IT Services Portal