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Google Meet houses features that integrate directly into most Google services, including the G Suite of Apps the State College Area School District brings to its users.

Creating a Google Meet meeting

Scheduling a Google Meet

  1. When in Google Calendar, create an Event

  2. Click Add guests then enter the names or emails of the people you would like to be in the meeting

  3. Click Save

  4. Click Send to notify Guests

  5. That's it! Your invited guests will now have the ability to quickly join the Google Meet Meeting directly from the Calendar invite

Meeting from Gmail

Expand
titleBeginning a Meeting
  1. Open Gmail

  2. Click Start a meeting - your meetings open in a new window

    1. Find Start a meeting near the bottom of the left-hand pane under Meet

  3. To join the meeting, click Join now

  4. When you're done, click End call

Expand
titlePre-Meeting Additional Settings
  • At the bottom, you can turn on or off your camera and microphone.

  • On the right, you can find the meeting code and meeting details.

    • To share the meeting code:

      • Click Copy joining info.

      • Then, share the meeting code and link with someone.

    • To invite people by email:

      • Click Add people.

      • Next, enter names or email addresses.

      • Then, click Send Invite.

    • To invite people by phone:

      • Click Add people.

      • Next, click Call.

      • Then, enter a phone number.

Within Google Meet

  1. Navigate to Google Meet

  2. If you have a meeting code, enter a code in the Enter meeting code field  click Join

  3. If you want to start a new meeting, click New Meeting

  4. There will be a few options you may choose from, they are listed below:

    • Get a Meeting Link to share: This will generate a meeting link which you can share to meet now or later. Copy and paste the meeting link into a browser, or type the code into the Enter meeting code field  click Join

    • Start an instant meeting: Creates a meeting that you join now

    • Schedule in Google Calendar: To schedule a meeting, you will be directed to Google Calendar


Joining a Google Meet meeting

  1. In Google Calendar, click the event you want to join

  2. Click Join with Google Meet

  3. In the window that opens, click Join Now

Within Google Meet

Join by selecting a scheduled event

  1. In a web browser, enter https://meet.google.com/

  2. Select the meeting from your list of scheduled events. Only meetings scheduled through Google Calendar appear on Google Meet

  3. Click Join now


Enter a meeting code or nickname:

  1. Enter https://meet.google.com in Chrome

  2. Click Join or start a meeting

  3. Enter a meeting code or nickname.

    1. The meeting code is the string of letters at the end of the meeting link. You don't have to enter the hyphens

    2. Leave the field blank to start a new meeting with a new code

  4. Click Continue and then Join now

From Gmail

  1. Open Gmail

  2. Click Join a meeting in the lower left corner

    Image RemovedImage Added
  3. Enter the 10-letter meeting code from the meeting organizer

  4. Click Join

    1. Before you join the meeting, you can turn on or off your camera and microphone

  5. When ready, click Join now

Google Meet tools

Tools list

  1. Mute Microphone

  2. End/Leave Call

  3. Turn Off Video

  4. Turn on Captions

  5. Present Screen

  6. Settings

  7. Participant List

  8. Chat

  9. Meeting Tools

    • Moderator Tools

    • Prevent Screen Sharing

      Prevent Chats

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Recording and Sharing a Google Meet meeting

Recording a Google Meet meeting

  1. Open and join a Google Meet meeting

  2. Navigate to the right where the More options dots are and click Record meeting (near the top of the menu)

  3. When clicked, a box will pop up Asking for Consent

    1. Consent must be authorized for the meeting to be recorded successfully

  4. A red REC box will appear in the top-right of your screen

    1. This means you are live with recording the meeting

  5. To stop record, simply navigate back to the More options dots and click Stop recording

    1. The following will pop up asking if you’re sure you’d to stop recording

  6. Once the recording is stopped, it will then begin processing and uploading to your Google Drive

    1. Recordings may take several minutes to upload to your My Drive folder

      1. They will be in the Meet Recordings folder under My Drive

  7. Once the upload is processed and uploaded, you will then received an email that looks like this

Sharing a Google Meet meeting

  1. Open your Google Drive > Meet Recordings folder

  2. Right click on the recording you would like to share then click

  3. In the Share box, you can type the names of those who you’d like to share the recording with - click Done when you’re done and want to share the recording

  4. After clicking Done the link for the video will be shared with those you picked from the Share dialog box


Advanced Sharing Options


1 (above )


2 (below)

Tip

If there are any questions or issues please contact IT Services

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